Federal Business Council, Inc.

General Information The Centers for Medicare & Medicaid Services (CMS) Industry Day conference will be hosted by Office of Acquisition and Grants Management (OAGM) both in-person at CMS Headquarters (HQ) and virtually and open to roughly 4,000 attendees in total. The one-day conference is scheduled for December 13, 2023. The format will include briefings from various CMS components, executive leaders, and industry leaders, including breakout sessions.

Sponsorships and Exhibitor spaces (both in-person and virtual) will be available based on the needs of OAGM, including in-person tabletop displays by both small and large businesses available for information exchange and networking.

The 2022 CMS Industry Day was fully virtual with 19 virtual exhibitors and 2000 attendees.

From the CMS website:

Office of Acquisition and Grants Management (OAGM) Functional Statement:

Serves as the Agency's Head of the Contracting Activity. Plans, organizes, coordinates and manages the activities required to maintain an agency-wide acquisition program.
Serves as the Agency's Chief Grants Management Official, with responsibility for all CMS discretionary grants.
Ensures the effective management of the Agency's acquisition and grant resources.
Serves as the lead for developing and overseeing the Agency's acquisition planning efforts.
Develops policy and procedures for use by acquisition staff and internal CMS staff necessary to maintain efficient and effective acquisition and grant programs.
Advises and assists the Administrator, senior staff, and Agency components on acquisition and grant related issues.
Plans, develops, and interprets comprehensive policies, procedures, regulations, and directives for CMS acquisition functions.
Represents CMS at departmental acquisition and grant forums and functions, such as the Executive Council on Acquisition and the Executive Council for Grants Administration Policy.
Serves as the CMS contact point with HHS and other Federal agencies relative to grant and cooperative agreement policy matters.
Coordinates and/or conducts training for contracts and grant personnel, as well as project officers in CMS components.
Develops agency-specific procurement guidelines for the utilization of small and disadvantaged business concerns in achieving an equitable percentage of CMS' contracting requirements.
Provides cost/price analyses and evaluations required for the review, negotiation, award, administration, and closeout of grants and contracts. Provides support for field audit capability during the pre-award and closeout phases of contract and grant activities.
Develops and maintains the OAGM automated procurement management system. Manages procurement information activities (i.e., collecting, reporting, and analyzing procurement data).

Pricing Marketing Services Package Fee:

$495 Event Supporter
$695 Non-Exhibiting Sponsorship (Sold Out)
$1,250 Marketing Sponsor (1 available)
$1,500 Standard Virtual Marketing Package
$1,695 Standard Onsite Marketing Service Package (Sold Out)
$2,500 Virtual Speaking Marketing Service Package

$495 Event Supporter

$695 Non-Exhibiting Sponsorship (Sold Out)

$1,250 Marketing Sponsor (1 available)

$1,500 Standard Virtual Marketing Package

$1,695 Standard Onsite Marketing Service Package (Sold Out)

$2,500 Virtual Speaking Marketing Service Package

Add-on Sponsorships:

$5,000 Registration Sponsorship (Sold Out)

$5,000 Registration Sponsorship (Sold Out)

Marketing Service Package

Event Supporter - $495

Promotion to targeted agency audiences
Company logo on event website
Company logo and listing in the downloadable digital event program
Two attendee passes to view sessions virtually
Access to the networking community (see attendee profiles and send messages)

Non-Exhibiting Sponsor - $695

Promotion to targeted agency audiences
Company logo on event website
Company logo on poster
Company logo and listing in the downloadable digital event program
Two attendee passes to view sessions in person
Access to the networking community (see attendee profiles and send messages)

Marketing Sponsorship - $1,250 (Limited to 3)

Items included in the Event Supporter package plus:
Logo on marketing emails to potential attendees
Social media posts on FBC social networks
Half-page company ad in the downloadable digital event program
Opt-in attendee demographic information shared with you (Department, Title)

Standard Virtual Marketing Service Package - $1,500

All items included in the Event Supporter package, plus:
Inclusion of company information in pre-event promotional activity by FBC including emails, website marketing, digital flyers, etc.
Virtual static booth with:

Company logo and overview
Contact information
Social media links
Lead generation form (raffle, request for information, subscribe to newsletter, etc.)
Ability to include white papers, videos, product brochures or any other information typically provided to attendees at a traditional event (limit 9)

Post-show attendee list (opt-in only)*

Standard On-Site Marketing Service Package - $1695 (Limited to 24)

Pre-event promotion to CMS personnel by FBC and CMS host
Brand awareness through quality face-to-face networking with attendees
Company description and contact info distributed to each attendee in the Exhibitor Guide
Admission for 2 company reps to the exhibit hall
Vendors may attend sessions that day
Table, 2 chairs and standard electricity with power strip

Virtual Speaking Marketing Service Package - $2,500 (Limited to 12)

Promotion to targeted agency audiences
15-minute speaking slot on the agenda (pre-recorded session in MP4 format) - attendees will be able to view sessions for 30 days following the event. Includes:

Company logo on the following:
- agenda that links to company website
- header/banner along the top of the session page
- next to company description on the session page
Speaker contact information listed on the session page for attendees to follow-up (if desired)
Ability to answer Q&A via chat function during the session and a chat section where attendees can request a copy of the presentation slides (if applicable)

Promotion to targeted agency audiences
Virtual static booth with:
- Company logo and overview
- Contact information
- Social media links
- Ability to include white papers, videos, product brochures or any other information typically provided to attendees at a traditional event (limit 9)
- Lead generation form (raffle, request for information, subscribe to newsletter, etc.)
Three attendee passes to view virtual sessions
Access to the networking community (see attendee profiles and send messages)
Analytics shared with you about visitors to your session
Company logo on the event website
Inclusion in the event program
- Company logo and listing
- Session abstract
- Speaker bio and contact information (if desired)
- Full-page company ad in the downloadable digital event program
Post-show attendee list (opt-in only)*

Registration Sponsorship - $5,000 (Limited to 2)

Promotion to targeted audience
Company logo included on the following:
- attendee registration page to be seen by all attendees that register
- promotional emails to attendees
- registration confirmation emails to attendees
- event website linking to a website page of your choice
- next to company listing in the digital event program
Full-page ad in the downloadable digital event program
Post-show attendee list (opt-in only)*

*Due to ongoing privacy policy updates and concerns, the agency may disallow the attendee list at a later date. You may collect any names and POC information at your booth.

Virtual Information Deliverable Deadline Disclaimer:
Deliverables not received by the designated due dates and in the correct format will be excluded from the event. FBC will not provide refunds to exhibitors/sponsors whose materials (marketing documents, recordings, staff, etc.) have been excluded from the event due to failure to comply with deadlines and proper formatting.

The deadline for material submission is COB Friday, December 1. Please send your materials to your FBC representative.

MATERIALS CHECKLIST:

EVENT SUPPORTER LEVEL

Logo (EPS or PNG)
Company address, phone, website and short description (300 characters max) for digital program
Primary contact name and email address for digital program
Names and email addresses of 2 virtual conference attendees

Non-Exhibiting Sponsor

Logo (EPS or PNG)
Company address, phone, website and short description (300 characters max) for digital program
Primary contact name and email address for digital program
Names and email addresses of 2 conference attendees

MARKETING SPONSOR LEVEL

Logo (EPS or PNG)
Company address, phone, website and short description (300 characters max) for digital program
Primary contact name and email address for digital program
Names and email addresses of 2 conference attendees
Half-page ad (8.5 x 5.5 @300 ppi (2550 x 1650px)) for digital program
Social media handles

STANDARD MARKETING SERVICE PACKAGE

Logo (EPS or PNG)
Company address, phone and website for digital program
Primary contact name and email address for digital program
Names and email addresses of 3 conference attendees
One sentence teaser (110 characters max) for exhibit hall
Short company description (300 characters max) for digital program and static page
Social media links for static page
Any resource documents* (PDF, please) for static page
Elements for lead generation or raffle form (text, fields, disclaimer) for static page
OPTIONAL: URL to company video* (MP4, youtube or vimeo, please) for static page
OPTIONAL: Exhibit Booth Banner (2667w x 521h) for static page

*There’s a limit of 9 items in the resource center (PDFs and videos). Maximum of 4 videos.

SPEAKING MARKETING SERVICE PACKAGE

Logo (EPS or PNG)
Company address, phone and website for digital program
Primary contact name and email address for digital program
Names and email addresses of 2 conference attendees
15-minute pre-recorded session (MP4, please) - videos over 15 minutes will be edited down to 15 minutes.
Session title and description
Speaker name and job title (if you haven't already submitted these with your abstract)
Speaker bio and headshot (if you haven't already submitted these with your abstract)
Contact email for attendee questions about video (optional)
One sentence teaser (110 characters max) for exhibit hall
Short company description (300 characters max) for digital program and static page
Full-page ad (8.5 x 11 @300 ppi (2550 x 3300px)) for digital program
Social media links for static page
Any resource documents* (PDF, please) for static page
Elements for lead generation or raffle form (text, fields, disclaimer) for static page
OPTIONAL: URL to company video* (MP4, youtube or vimeo, please) for static page
OPTIONAL: Exhibit Booth Banner (2667w x 521h) for static page

*There’s a limit of 9 items in the resource center (PDFs and videos). Maximum of 4 videos.

REGISTRATION SPONSORSHIP

Logo (EPS or PNG)
Company address, phone, website and short description (300 characters max) for digital program
Primary contact name and email address for digital program
Names and email addresses for 3 attendee passes
Full-page ad (8.5 x 11 @300 ppi (2550 x 3300px)) for digital program

Location

Please make sure to review the Security Requirements for this event

CMS HQ Conference Center
7500 Security Boulevard
Woodlawn, MD 21244

Setup time: 12/13: 7 – 9 AM
Exposition: 12/13 – 9am – 5pm
Teardown: 12/13: 5 – 6 PM
The Expo will be held in the Foyer outside the Auditorium in the Conference Center.

Exhibit and Sponsor Staff Security Information MUST BE A US CITIZEN TO ATTEND
You must complete an FBC Security Form and submit to FBC by the due date given below. Please click the link below to go to our Essential SSL® secured on-line security information form. You will also have the option of downloading our printable security form and submitting the information by fax. Admittance to the event cannot be guaranteed if we do not receive the information by the due date.

Security Due Date has passed.Vendors will enter security at the main entrance and have all equipment scanned before proceeding to the Conference Center via an escort from CMS. A driver's license or government issued ID is required for entry.

SECURITY DUE DATE: Wednesday, November 29, 2023 by 4:30 PM EST

IMPORTANT NOTICE

Exhibitors who fail to comply with the security requirements may be denied access to the event site by the hosting agency.
FBC will not be responsible and will not provide refunds to exhibitors who are denied admission to or dismissed from the event site due to failure to comply with the security instructions.

Directions

The CMS complex is within easy driving distance of Washington D.C. (35 miles), Philadelphia (100 miles), and New York City (185 miles). The Baltimore metropolitan area is served by a network of modern highways including the Baltimore Beltway (I-695), which circles Baltimore and connects with the Baltimore-Washington Parkway (MD-295), I-70, I-83, I-195 and the JFK Highway (I-95).

Southbound from New York City

Take I-95 South to I-695
Follow I-695 to Exit 17 (Security Boulevard West)
CMS is at the end of Security Blvd

Southbound from Central Pennsylvania

Take I-83 South to I-695 West towards Glen Burnie
Follow I-695 to Exit 17 (Security Boulevard West)
CMS is at the end of Security Blvd

Northbound from Washington, D.C.

Take I-95 North to I-695 West toward Towson
Follow I-695 to Exit 17 (Security Boulevard West)
CMS is at the end of Security Blvd

Northbound from Baltimore International Airport

Take MD-295 to I-695 West towards Towson
Follow I-695 to Exit 17 (Security Boulevard West)
CMS is at the end of Security Blvd

Public Transportation

Taxis service and Uber is available to/from CMS HQ

Parking and Equipment

Please bring a handcart to transport your equipment from the parking lot.

The visitor parking area is designated. Each visitor is required to obtain a permit from the main entrance guard station (Security Boulevard) as they pull into the parking lot. The permit must be placed on the dashboard on the driver's side and be visible to the guards at all times. Your vehicle will be searched before entering the complex.

Conference Information https://www.fbcinc.com/CMSID/agenda.aspx Hotel Information https://www.cms.gov/Regulations-and-Guidance/Guidance/FACA/downloads/MEDCAC_recommendedhotels2018.pdf

Additional Information https://www.cms.gov/about-cms/where-we-are/headquarters/security

Promotional Supplies

Have you ordered your show supplies yet? To order event giveaway items, logo'd wearables, trade show materials or show printing, please contact Tricia Snyder at tricia.snyder@proforma.com or call (240) 841-2203. For ideas please visit www.proforma.com/promolink. FBC has a special arrangement with Promolink to provide the highest levels of customer service, including special shipping to the show and discounts. A full array of government-friendly and green giveaway products are available.

Contact Prior to the start of the event, please direct any questions to your FBC Account representative at (800) 878-2940. The Event Manager contact information will be posted here the day of the event for event logistical support or issues.

Similar Events

FBC Presents

CMS Industry Day

December 13, 2023 • CMS HQ Conference Center • Woodlawn, MD

Office of Acquisition and Grants Management (OAGM) Functional Statement:

MATERIALS CHECKLIST: